wiki:Meetings

Buildbot has weekly meetings in irc (#buildbot on freenode) on Tuesdays at 16:30 UTC.

Agenda

The agenda for the upcoming meeting is at titanpad. Anyone is welcome to add items (but please do attend the meeting as well!)

Minutes

Meeting minutes are here

Running Meetings

  1. [optionally] alert in advance on IRC that meeting will be in XX minutes.
  1. Start meeting:
#startmeeting weekly
  1. [optionally] add other users to be chairs of the meeting:
#chair tardyp
  1. Save current version of agenda on Titanpad (Saved revisions tabs -> Save now button).
  1. Paste current version of agenda to the IRC:
#info agenda https://titanpad.com/ep/pad/view/buildbot-agenda/9J5V9zforF
  1. Set "Introduction" topic and do Roll call in order to understand who is available:
#topic Introduction
Hi everybody! Lets do roll-call, who is also here?
  1. After introduction go through topics on agenda:
#topic Week in Review
...

You need to gather comments and information about topics being discussed and summarize it in meeting minutes using #info command:

#info Lots of great fixes this week

In case you agreed on some issue you can use #agree command:

#agree Python 2.6 support will be finally dropped

If you agree that some work should be done by specific user you can explicitly state this with #action command:

#action djmitche to file a bug about ansible failures

All #info, #agree, #action commands texts will be added to the current topic in meeting minutes, by using them you build short summary of the meeting — meeting minutes.

  1. End meeting using #endmeeting command:
#endmeeting
  1. The chair should then send a copy of the meeting minutes to both users@… and devel@… with the subject "Weekly Meeting Notes".

See MeetBot documentation for other commands, or past meetings minutes or logs for reference.

After meeting is complete please update agenda: remove discussed topics and add follow-up topics for items that should be updated during the upcoming week.

Last modified 14 months ago Last modified on Oct 12, 2016, 4:59:51 PM